Administration, Business and Office
Work

Apprentice Administrator

Starting 28/06/2021

18 months, Full time

Monday to Friday 8.30am to 5pm with 1 hour lunch break - 4.30pm finish on Thursday, 37 hours per week

Attleborough

Attleborough Surgeries

Station Road, Attleborough, NR17 2AS

Date Added

28/04/2021

Vacancy Number

1703813

Number of Positions

1

Description

The successful applicant will be responsible for supporting the administrative functions of the Practice, across the departmental areas of reception, dispensary and IT/administration and will also contribute to front of house activities, working as part of the reception team in managing patient workflow via on-line access, face to face and telephone contact. You will be required to work in a professional and efficient manner paying particular attention to detail in the accurate delivery of the duties assigned.

Reception:

  • Receipting new patient records, preparing and entering details for records arriving from Primary Care Support England (the organisation responsible for managing notes transfer between GP Surgeries) and preparation of new patient packs
  • Preparation of receipts and returns of archived patient records and keeping accurate information relating to the movement of these paper records
  • Physical preparation of records for archiving through collating, documenting and boxing ready for collection
  • Supporting the Reception Manager in forward planning through the development of staff rotas, including identifying gaps in cover
  • Supporting the Reception Manager in setting up clinic templates on EMIS Web (Surgery clinical system)
  • Requesting archived records as necessary for forwarding to Primary Care Support England

Dispensary:

  • Supplier invoice management, matching the main wholesaler delivery records and invoices to the monthly statement, ready for authorisation by the Practice Manager
  • General housekeeping in the department, checking expiry dates, keeping stock tidy and other tasks as directed

IT/Administration:

  • Support the Admin team in preparing and clearing rooms for clinical and business meetings
  • Undertake delegated duties as directed by the Assistant Practice Manager

Any other reasonable tasks delegated by the Reception/Practice Manager.

Training

The eighteen-month work based Apprenticeship will include the following training:

  • City & Guilds Level 3 Diploma for the Business Administrator
  • City & Guilds Level 2 Functional Skills maths
  • City & Guilds Level 2 Functional Skills English

This Apprenticeship standard will also include an end point assessment which entails the following:

  • Project/improvement presentation
  • Knowledge test
  • Portfolio based interview

This Apprenticeship will also include monthly day release to our Training centre based in Mattishall. 

Training Provider

POULTEC TRAINING LIMITED

Other information

Attleborough Surgeries practice based in Attleborough.

https://www.attleboroughsurgeries.com/

Qualifications/Qualities

Essential:

  • Willingness to learn and develop own skills and progress towards Apprenticeship accreditation
  • Motivated to continually improve work practices and procedures both in own working area and others
  • Team player and good interpersonal skills
  • Professional, flexible and adaptable approach to work
  • The successful candidate will be dealing with confidential information and must understand the need for discretion at all times

Essential:

  • Good general standard of education (4 x GCSEs or equivalent at Grade C/4 or above including English and maths)
  • Must be willing to undertake and successfully complete minimum Level 3 Business Administration Apprenticeship within the 18-month contract of employment

Essential:

  • Excellent communication skills - verbal and written
  • Ability to work on own initiative
  • Attention to detail/Accuracy
  • Knowledge of Microsoft Office - Word, Outlook, Excel, PowerPoint
  • Ability to work under pressure and problem-solve
  • Understand the importance of confidentiality
  • Ability to work within a team and with diverse groups of people at different levels

How to apply

To apply click on this link: Find an apprenticeship (findapprenticeship.service.gov.uk) and enter the following reference number 1703813 into the "Keywords" box